GEAPS Exchange 2025

Kansas City Convention Center
Halls B-E
301 West 13th Street
Kansas City, MO 64105

Rental Booth Order Deadline: Monday, January 20, 2025

Discount Deadline Date with Payment: Monday, January 27, 2025

Rental Booth Art Submission Deadline: Monday, January 27, 2025

Carpet & Online Ordering Deadline: Monday, February 10, 2025

 

ORDER BOOTH FURNISHINGS & SERVICES

READY TO ORDER?
Access Hargrove's Online Ordering:
Login information will be distributed via an email.
If you did not receive an email, please contact Hargrove Exhibitor Services at exhibitorservices@hargroveinc.com or 301.306.4627.

Important Dates & Information

Each 10' x 10' booth includes the following standard equipment:

 

8’ High Draped Backwall – Color(s): Blue & White

3’ High Draped Siderails – Color: Blue

1 – 7” x 44” Identification Sign with Company Name & Booth Number

 

Aisle Carpet Color: Tuxedo

Advance shipping begins Friday, January 17 at 8:00 AM and ends Tuesday, February 18 at 4:30 PM.

 

Advance shipping address:

(Your Company Name & Booth Number)

GEAPS Exchange 2025

c/o Hargrove

Crane

10241 NW Transcon Drive

Kansas City, MO 64153

 

Advance warehouse receiving hours are Monday – Friday, 8:00 AM – 4:30 PM.

The warehouse will be closed January 20 and February 17.

NOTE: Items will be moved to site on overtime.  An overtime surcharge will apply. 

 

Print Advance Shipping Labels
Print Hanging Sign Labels
Request a Hargrove Shipping Quote

Direct shipments will be accepted on Thursday, February 20 and Friday, February 21 for large machines/equipment by appointment only.  Any other shipments received before Saturday will incur an Off-Target surcharge.  Direct Shipping will begin on Saturday, February 22 at 7:00 AM for all others.

 

Direct Shipping address:

(Your Company Name & Booth Number)

GEAPS Exchange 2025

c/o Hargrove

Kansas City Convention Center

Halls B - E

301 West 13th Street

Kansas City, MO  64105

 

Direct Carrier Delivery address
( for delivery and pick up)

GEAPS Exchange 2025

c/o Hargrove

Kansas City Convention Center

Halls B - E

406 West 16th Street

Kansas City, MO  64105

 

NOTE:  Direct shipments received before 8:00 AM or after 4:30 PM weekdays, or anyweekend hours, will be assessed a 50% overtime surcharge. See the enclosed Material Handling Estimate form for applicable rates.

 

Print Direct Shipping Labels
Direct Carrier Delivery
Request a Hargrove Shipping Quote

Early Move-In for large machines/equipment by appointment only –

To request an appointment, submit the enclosed Early Move-In Request and Freight Plan Questionnaire.

Thursday, February 20

8:00 AM

-

4:00 PM

Friday, February 21

8:00 AM

-

4:00 PM

All Exhibitors

Saturday, February 22

7:00 AM

-

5:00 PM

Sunday, February 23

6:30 AM

-

9:45 AM

Limited loading dock access

NOTES:

  • All day Saturday and Sunday, overtime rates will be in effect.
  • A “large machine/equipment” is any machine that requires ground unloading off of a flatbed or lowboy, or a machine that warrants additional room to unload.

Sunday, February 23

11:15 AM

-

6:00 PM

Monday, February 24

10:00 AM

-

3:00 PM

Tuesday, February 25

10:00 AM

-

1:45 PM


Tuesday, February 25

1:45 PM

-

7:00 PM

Wednesday, February 26

8:00 AM

-

12:00 PM

 

NOTE: Booth teardown will not be permitted prior to 1:45 PM on Tuesday, February 25.  Overtime rates apply after 4:30 PM weekdays.

Outside carriers must be checked in by Tuesday, February 25 at 6:00 PM or by Wednesday, February 26 at 10:00 AM for all remaining outbound shipments.  Please see the Move-Out Information sheet for more details.

Additional Links